Teamswell

CEO VIRTUAL ASSISTANT

Teamswell is a high-growth nearshore outsourcing company working for US companies. Our mission is to help small and medium-sized US businesses grow and become more profitable by having access to highly engaged, skilled, and experienced talent at a fair price, and to generate career opportunities for bilingual professionals in Latin America with fair compensation and professional and personal growth opportunities

We are currently looking for a CEO Virtual Assistant to provide comprehensive support to the CEO and ensure the smooth operation of daily tasks. The ideal candidate will be proficient in managing various administrative duties, including email management, social media handling, and financial data entry.

In Teamswell every team member has an instrumental role and impact on the success of our business and our client’s success, so we seek to have highly motivated individuals who thrive in a fast-paced work environment, who are intelligent, eager to work hard, reliable, and able to communicate effectively with all levels of an organization. Our CEO Virtual Assistant will possess the skills and experience required and a positive attitude and ability to solve complex problems and work in a fast-paced and rapidly changing environment. We value people who are good communicators, quick learners, scrappy about finding creative solutions to problems, and conscious of their work quality. We expect all our team members to deliver excellence in both technical expertise as well as in their everyday relationships with their team.

CORE RESPONSIBILITIES

Email Management:

·         Efficiently manage the CEO's inbox in the mornings.

·         Sort and prioritize emails, ensuring urgent matters are addressed promptly.

·         Draft responses to routine inquiries or redirect emails to appropriate team members.  Social Media Management:

·         Manage the company's LinkedIn business page.

·         Create engaging posts relevant to the business and schedule them for optimal times.  Monitor engagement and respond to comments or messages promptly.

LinkedIn Outreach:

·         Conduct outreach on LinkedIn to connect with professionals in the target audience.

·         Initiate conversations to build relationships and explore potential collaboration opportunities.

·         Schedule meetings with prospects and assist in coordinating logistics.

Financial Data Entry:

·         Input invoices accurately into QuickBooks Online (QBO) and QuickBooks Desktop (QBD).

·         Ensure invoices are categorized correctly and follow up on any discrepancies. 5. Ad Hoc Tasks: a) Handle miscellaneous administrative tasks as they arise.

QUALIFICATIONS & REQUIREMENTS

·         Proven experience as a Virtual Assistant or similar role.

·         Excellent time management and organizational skills.

·         Strong written and verbal communication skills.

·         Proficiency in using LinkedIn for business purposes.

·         Familiarity with QuickBooks Online and QuickBooks Desktop for invoice entry.

·         Ability to work independently with minimal supervision.

·         Attention to detail and a high level of accuracy.

·         Flexibility to adapt to changing priorities and multitask effectively.