Teamswell

ADMINISTRATIVE ASSISTANT 

Teamswell is a high-growth nearshore outsourcing company working for US companies. Our mission is to help small and medium-sized US businesses grow and become more profitable by having access to highly engaged, skilled, and experienced talent at a fair price, and to generate career opportunities for bilingual professionals in Latin America with fair compensation and opportunities for professional and personal growth. 

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities.

In Teamswell every team member has an instrumental role and impact on the success of our business and our client’s success, so we seek to have highly motivated individuals who thrive in a fast-paced work environment, who are intelligent, eager to work hard, reliable, and able to communicate effectively with all levels of an organization. Our Administrative Assistant will possess the skills and experience required and will also possess a positive attitude and ability to solve complex problems and work in a fast-paced and rapidly changing environment. We value people who are good communicators, quick learners, scrappy about finding creative solutions to problems, and conscious of their work quality. We expect all our team members to deliver excellence in both technical expertise as well as in their everyday relationships with their team.

CORE RESPONSIBILITIES

•   Compose and post online content on the company’s website and social media accounts

•   Prepare and deliver promotional presentations

•   Organize and schedule appointments

•   Plan meetings and take detailed minutes

•   Write and distribute email, correspondence memos, letters, faxes and forms

•   Assist in the preparation of regularly scheduled reports

•   Develop and maintain a filing system

•   Update and maintain office policies and procedures

•   Order office supplies and research new deals and suppliers

•   Maintain contact lists

•   Book travel arrangements

•   Submit and reconcile expense reports

•   Provide general support to visitors

•   Act as the point of contact for internal and external clients

•   Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

REQUIRED EXPERIENCE

• Proven experience as an Administrative Assistant, or Office Admin Assistant

• Proven experience as Community manager

• Knowledge of office management systems and procedures

• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

• Excellent time management skills and the ability to prioritize work

• Attention to detail and problem-solving skills

• Excellent written and verbal communication skills

• Strong organizational skills with the ability to multitask

• Graphic design using Canva

• Project Manager experience (It´s a plus)

POSITION SCHEDULE DETAILS

• Full-time remote position

• Monday - Friday (40 hours/week)

BENEFITS & PERKS

• Company-paid employee private health, emergency, basic life, and short-term disability insurance

• 20 days PTO + floating holidays + 10 paid sick days

• Internet and Electricity subsidy 

• SmartFit Gym membership 

• Coursera and EdX Education Bonus

• And more