Teamswell

AP/COMPLIANCE ANALYST/EXECUTIVE ASSISTANT

Teamswell is a high-growth nearshore outsourcing company working for US companies. Our mission is to help small and medium-sized US businesses grow and become more profitable by having access to highly engaged, skilled, and experienced talent at a fair price, and to generate career opportunities for bilingual professionals in Latin America with fair compensation and professional and personal growth opportunities.

We are currently seeking an AP/Compliance Analyst EA to perform daily functions, including processing and reviewing invoices/expense reports, managing compliance documents and logs, and maintaining accurate documentation.  The role will also support the executive assistant needs of the Co-owner / COO/ CFO.  Finally, the role will assist with various HR and Office Management tasks.

In Teamswell every team member has an instrumental role and impact on the success of our business and our clients’ success, so we seek to have highly motivated individuals who thrive in a fast-paced work environment, who are intelligent, eager to work hard, reliable, and able to communicate effectively with all levels of an organization. Our AP/Compliance Analyst EA  will possess the skills and experience required, as well as a positive attitude and ability to solve complex problems and work in a fast-paced and rapidly changing environment. We value people who are good communicators, quick learners, scrappy about finding creative solutions to problems, and conscious of their work quality. We expect all our team members to deliver excellence in both technical expertise as well as in their everyday relationships with their team.

CORE RESPONSIBILITIES

Accounts Payable

·       Process job and overhead payables and maintain applicable files in Egnyte / Project Folders

·       Set up and maintain accurate vendor information in the accounting system

·       Review and process employee expense reports, including credit card expenses

·       Maintain an organized accounting file system

·       Assist with month & year-end closing tasks

·       Obtain applicable subcontractor and supplier conditional and unconditional lien releases

·       Review weekly check run for compliance requirements and prepare for mail distribution

·       Review AP aging report weekly

·       Generate conditional and unconditional waiver templates for project teams

·       Answer subcontractor inquiries regarding payments

·       Record weekly and monthly EFT payments in accounting system

·       Indexing of financial documents in Paperless

·       Ad-hoc finance reporting

Compliance

·       Maintain Vendor W9s on file and for year-end

·       Maintain preliminary notice log

·       Maintain subcontractor compliance log and follow up with subcontractors as necessary

·       File and review subcontractor lien waivers

·       Ad-hoc compliance reporting

REQUIRED EXPERIENCE & QUALIFICATIONS

·       Proficiency in project accounting platforms (Sage 300 CRE, Sage Paperless Office)

·       Experience in AP/Accounts Payable.

·       2+ years of experience as an Executive Assistant.

·       Proficiency in Microsoft Office (Word, PowerPoint, Outlook, Excel Power User)

·       Attention to detail, communication skills, excellent organization, ability to quickly learn and adapt to new applications & programs

POSITION SCHEDULE DETAILS

• Full-time remote position

• Monday - Friday (40 hours/week)

BENEFITS & PERKS

• Company-paid employee private health, emergency, basic life, and short-term disability insurance

• Internet and Electricity subsidy