Teamswell

EXECUTIVE ASSISTANT & PROJECT COORDINATOR

Teamswell is a high-growth nearshore outsourcing company working for US companies. Our mission is to help small and medium-sized US businesses grow and become more profitable by having access to highly engaged, skilled, and experienced talent at a fair price, and to generate career opportunities for bilingual professionals in Latin America with fair compensation and professional and personal growth opportunities.

We are currently looking for a highly organized and proactive Executive Assistant & Project Coordinator to provide comprehensive support to the executive team while coordinating projects across multiple teams. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, tech-driven environment. The ideal candidate will support executive operations, project coordination, research, and data management while contributing to effective communication with customers, partners, and internal stakeholders.

In Teamswell every team member has an instrumental role and impact on the success of our business and our client’s success, so we seek to have highly motivated individuals who thrive in a fast-paced work environment, who are intelligent, eager to work hard, reliable, and able to communicate effectively with all levels of an organization. Our Executive Assistant & Project Coordinator will possess the skills and experience required and will also possess a positive attitude and ability to solve complex problems and work in a fast-paced and rapidly changing environment. We value people who are good communicators, quick learners, scrappy about finding creative solutions to problems, and conscious of their work quality. We expect all our team members to deliver excellence in both technical expertise as well as in their everyday relationships with their team.

CORE RESPONSIBILITIES

Executive Support

• Manage and prioritize the executive team’s calendars, schedule meetings, and coordinate logistics for internal and external engagements.

• Organize and coordinate travel arrangements, itineraries, and related logistics.

• Assist in managing and organizing executive email inboxes, flagging urgent items and drafting responses when needed.

• Support the executive team with assigned projects and operational tasks.

• Support customer and partner relationships through ongoing communication and coordination.

Project Coordination

• Create, organize, and track tasks, deadlines, and project progress across multiple teams.

• Maintain visibility into ongoing initiatives to ensure alignment, accountability, and timely completion.

• Coordinate with cross-functional teams, partners, and service providers to gather information and prepare clear, organized summaries.

Research & Analysis

• Conduct light research to gather, verify, and synthesize information from multiple sources.

• Prepare concise summaries, reports, and presentations to support executive decision-making.

• Assist with sales-related research, including lead data verification, industry insights, and competitor analysis.

Data Entry & Organization

• Manage data entry tasks, ensuring accuracy and consistency across spreadsheets, CRMs, and internal systems.

• Organize and curate information from multiple stakeholders into structured and easy-to-use formats.

• Support the maintenance of updated project dashboards, trackers, and documentation.

REQUIRED EXPERIENCE & QUALIFICATIONS

• 3+ years of experience as an Executive Assistant, Project Coordinator, Administrative Assistant, or in a similar role.

• Experience managing vendor and supplier contracts and relationships is a plus.

• Experience in the tech industry is required, preferably within data center–related environments.

• Strong organizational and multitasking skills, with the ability to manage competing priorities effectively.

• Excellent written and verbal communication skills.

• Proven experience coordinating calendars, meetings, logistics, and cross-team communication.

• Ability to conduct research and clearly summarize complex information.

• Proficiency with productivity and collaboration tools such as Google Workspace, Microsoft Office, project/task management tools, and CRM systems.

• High attention to detail, strong follow-through, and a proactive mindset.